Still Zooming A Year Later!

Despite Coronavirus severely curtailing the practice of law in courthouses across the country, lawyers found success settling cases over the past year using readily available technology. Our firm has since conducted some 3,500 mediations by Zoom, GoToMeeting, Microsoft Teams and other platforms, as well as good old-fashioned telephone and text. Few barriers to attending mediation exist when using off-the-shelf equipment and simple apps available for download. Though we utilized these methods at times before the COVID-19 pandemic, it was usually due to the unavailability of a party that remote attendance at a mediation conference happened. Because trial dockets across the country remain in disarray (Florida is a million cases behind), mediation of pending cases provides the soonest means of self-determining an outcome. Online Dispute Resolution (ODR) or virtual solutions can be accessed from the comfort and safety of home. As with traditional mediation, online mediation has allowed the mediator to adapt the process to address the particular needs of parties. Caucus is still possible, ensuring confidentiality, end-to-end encryption and the environment required for candor in negotiation. Of course, nothing beats being in person for a read of the room, but I believe remote attendance is here to stay. Participants appreciate reduced costs and less time expended overall in convening the process. Some cases that would have taken all day seem to resolve even faster online. Whether or not a settlement is reached, much is still learned by parties and counsel through the exercise and most cases settle thereafter still! That's not to say that our 3,000 year tradition of face-to-face mediation won't return as we are vaccinated, but ODR can still be effectively employed in many types of cases going forward.

DRC Call for CME Presentations

The Florida Dispute Resolution Center (DRC) is calling for proposals for this summer's annual mediator conference. The conference will be held virtually on August 11 - 13, 2021. If your workshop submission is selected, you may be asked to present twice during the conference. You and your second presenter, if applicable, will receive a conference registration waiver. By submitting a workshop proposal, you agree to allow your presentation to be recorded and agree to submit to the DRC prior to the conference any materials you intend to distribute in conjunction with the conference. The recording and materials will become public records. If you believe copyright or trademark interests exist, you must notify DRC upon submission of your proposal. If no copyright or trademark interests exists when you submit your proposal, all such rights are otherwise waived upon submission of the proposal. Presenters should be familiar with virtual conference software (such as Swoogo, Pathable or Zoom) and have experience presenting their session during a virtual conference. See more info here-- https://bit.ly/2ZX0IUk

Fla. S. Ct. Declines to Adopt New Mediator Rules

Last month, the Supreme Court of Florida quietly rejected a multi-year rules proposal effort by its own ADR Rules & Policy Committee attempting to ensure that the mediation process operates in accordance with mediator rules and standards already adopted. The proposed revisions pertained to the practice and procedures of mediation in the court system and added requirements that those who mediate court connected cases as part of the machinery of the judicial process must observe the existing rules of mediators, regardless of certification. The committee found it inconsistent and illogical to have one group of professionals in the court process who are subject to no ethical standards involving the vitally important mediation service they provide the public. Florida certified court mediators are already obligated to follow rules related to mediation in the court system. However, the court chose to leave existing rules in place such that parties are still free to choose whomever they want (clergy, rabbi, spiritual advisor) to mediate their case without the beneficial boundaries of mediator ethics and a system of enforcement. While the committee made clear it does not believe the creation of an exempt group of compensated court professionals was the intent of the court for mediation in Florida, the court left it alone with only a dissent from Justice Polston emphasizing the need for instilling public confidence through principled ethical protections in mediation of pending state court cases. See more in Case Number: SC20-565 here-- http://onlinedocketssc.flcourts.org

New MDFL Local Rules Take Effect 2/1/21

After careful deliberation and based on the Lawyer Advisory Committee's report and the public comments, the Board of Judges recently approved revisions to the Middle District of Florida's Local Rules. The revised Local Rules become effective February 1, 2021. Stated goals for this revision are to: modernize and simplify; accommodate changes in national and local practice; eliminate overlap with federal rules and statutes; eliminate references to specific federal rules and statutes; address re-occurring complaints and issues; and accord with best practices. In regard to mediation, Chapter Four of the new rules specifies that:  To refer an action or claim to mediation, the judge must enter an order that: (a) designates the mediator or directs the parties to select a mediator and to notify the judge of the selection;(b ) establishes a mediation deadline; (c) requires a lawyer to confirm a mediation date agreeable to the mediator and the parties and to notify the judge of the date; (d) requires the attendance of lead counsel, the parties or a party’s surrogate satisfactory to the mediator, and any necessary insurance carrier representative;(e) notifies the parties that unexcused absence or departure from mediation is sanctionable; (f) requires the mediator to report within seven days after mediation the result of the mediation and whether all required persons attended; and (g) directs that the substance of the mediation is confidential and that no party, lawyer, or other participant is bound by, may record, or without the judge’s approval may disclose any event, including any statement confirming or denying a fact — except settlement — that occurs during the mediation. See more here- https://bit.ly/2YctX4u

Happy Zoom Year! Join Us 1/22/21!

Please join us later this month for the first program of our webinar series this year in conjunction with the University of Florida Institute for Dispute Resolution. Along with my longtime colleague and fellow mediator and arbitrator at our mediation firm, Michelle Jernigan, I'll go through current dispute resolution options in Florida as reopening of the courts remains uncertain until Covid-19 no longer presents a significant risk to public health and safety. Meanwhile, mediation, arbitration, nonbinding arbitration and early neutral evaluation are proving to be as effective online as they were in person. Which means of resolution fits the particular fuss? We'll discuss the features of each form of ADR. Join us for this free Webinar, scheduled for Noon on Friday, January 22, 2021, and you'll be eligible for one general CLE credit from The Florida Bar and self-reported CME to the Dispute Resolution Center. Please register here today-- https://register.gotowebinar.com/register/4952883580082820875

Remote CME & Training To Continue

This week, the Supreme Court of Florida amended an administrative order (AO) regarding mediator certification and renewal. This continues the judicial system's periodic update for measures to address the effects on court operations of the Coronavirus Disease 2019 (COVID-19) pandemic. Please note this is an amendment to AOSC20-24 issued in the spring. Some provisions of the order expire on December 31, 2020, and some provisions have been extended until December 31, 2021. The Dispute Resolution Center states in a message to mediators that the AO should be read carefully as all dates listed are correct. Provisions that have been extended through December 31, 2021 include:

1. Training programs are allowed to be conducted online 

2. Certified mediators may complete their CME requirements in any format including non-live programs

3. Rules for Certified and Court-Appointed Mediators suspended as to required points for mentorship (except for county mediator certification, some mentorship activities may still be needed for applicants to reach the required points for certification)  

4. Electronic signatures of mentors in the mediator certification application may be provided; and

5. Deadline extensions granted for approved mediation trainers through December 31, 2021.

See more here-- https://bit.ly/2LR95gi

Mandatory Non-Binding Arbitration Now Available

A new Administrative Order in Ninth Judicial Circuit Court of Florida now permits a presiding circuit or county court judge to refer civil cases to non-binding arbitration without the consent of the parties, much like cases are referred to mediation. This is the first time in our local courts that such a dispute resolution mechanism, other than mediation, is available for the judicial officer to resolve backlogged cases due to Covid-19 court closures. The development is expected, as other jurisdictions have demonstrated success in culling dockets with this technique. Though some counsel and their clients have expressed disdain for the process, which can be more like a mini-trial, others have found it useful in getting to the heart of the dispute. Per the order, the non-binding arbitration hearing shall be conducted informally with a decision within ten days of the final adjournment. Presentation of testimony shall be kept to a minimum and other matters shall be presented primarily through the statements and arguments of counsel. Arbitration fees shall be equally divided between the parties, unless otherwise agreed by the parties or ordered by the court. The arbitrator or chief arbitrator shall determine the hearing procedures in advance of the hearing, including what live testimony, if any, will be permitted and the nature, scope, and duration which will be set forth in the Notice of Non-binding Arbitration Hearing. When a case is referred to non-binding arbitration the parties shall have fifteen days within which to agree on the number and selection of their own arbitrator(s); otherwise, the presiding judge shall determine the number of arbitrators and select them. See more here-- https://bit.ly/3oD0QlS